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2018 LSTA

2018 Grant Manual

Reports/Other Forms

Final Report Forms

The Final Report for Competitive, Mini, and Micro grants does not have a space for you to describe your project Activities and submit data. These will go on separate worksheets. For each of your projects don't forget to complete and submit:

Final Activity Worksheets

Survey Reporting Worksheets

Quarterly Reports

Budget Revision Request

Project Extension Requests

Contact LSTA Coordinator for details

Webinars

​2018 LSTA Project Management webinar 

Date: Wed., July 11, 2018 @ 2:00 PM

  • Subject: LSTA paperwork
  • Grant types: Competitive, mini, micro
  • Mandatory: yes
  • Archived: yes

Please join my meeting from your computer, tablet or smartphone. 
https://global.gotomeeting.com/join/337102325 

First GoToMeeting? Let's do a quick system check: https://link.gotomeeting.com/system-check 

Webinar Survey link: http://nsla-nv.libwizard.com/2018LSTAProjectManagementWebinar

Important Dates & Deadlines

2018 LSTA Competitive & Mini Grant Important Dates
Funding Period: July 1, 2018 - June 30, 2019

Date Activity
May-June 2018 Submit all pre-award documents: Risk Assessment, LSTA Certifications. Submit signed Grant-in-Aid (GIA)
May-June 2018 Equipment over $5,000: must be approved by IMLS; submit equipment specifications to NSLAPR and reference the relevant goal in Nevada's LSTA 5 Year Plan. REQUIRED.
July 1, 2018 Grant period begins.  Expenditures made before 07/01/18 will NOT be reimbursed
July 11, 2018 @ 2 pm Mandatory project management webinar re: LSTA paperwork.  See Webinar section above
October 31, 2018 1st Quarter Report due. Postmarked or emailed by close of business (5 pm)
January 31, 2019 2nd Quarter Report due. Postmarked or emailed by close of business (5 pm)
April 30, 2019 3rd Quarter Report due. Postmarked or emailed by close of business (5 pm)
May 19, 2019 Last day to submit programmatic or fiscal revision requests (5 pm)
June 30, 2019 Grant period ends
July 22, 2019 4th Quarter Report due. Final day to submit Reimbursement Requests. Reimbursement Requests received after this date will be considered stale claims and may not be reimbursed unless a project extension has been approved by NSLAPR
October 1, 2019 Final Evaluation due. Postmarked or emailed by close of business (5 pm)

Email signed and scanned document copies to nslaprlsta@admin.nv.gov. You need not submit original hard copies to NSLAPR, however please retain these documents for your grant files.

Coming Soon

2018 LSTA Micro Grant Important Dates
Funding Period: July 1, 2018 - June 30, 2019

Date Activity
2 months BEFORE project start date Application due. Project start date is determined by applicant and indicated on application. Projects may start no earlier than July 1, 2018
BEFORE project start date

Submit all pre-award documents: Risk Assessment, LSTA Certifications, Grant-in-Aid. (one set of documents per library per federal fiscal year)
2 months AFTER project end date Final Report due: 2 months after project end date as indicated on application. Projects must end by June 30, 2018
July  22, 2019

Final day to submit Reimbursement Requests. Reimbursement Requests received after this date will be considered stale claims and may not be reimbursed unless a project extension has been approved by NSLAPR

Email signed and scanned document copies to nslaprlsta@admin.nv.gov. You need not submit original hard copies to NSLAPR, however please retain these documents for your grant files.

Reimbursement Forms

Reimbursement Forms

LSTA grants are Reimbursement ONLY. Use these forms to submit your reimbursement requests. Don't forget to attach invoices/receipts and proof of payment.

Required Surveys

Surveys

Survey Reporting

Do NOT submit actual surveys to NSLAPR. Attach final survey worksheets with your final evaluation. The worksheet will ask for:

  1. Activity title
  2. Total number of surveys distributed
  3. Total number of surveys completed
  4. Total number of survey responses for each option on the question scale

Use the Final Survey Worksheets (in the Reports section) to compile survey data for each activity. These will be submitted with your final evaluation. Public libraries have the option of using Project Outcome for Public Instructional Program survey reporting.

Project Outcome

Public libraries are encouraged to create an account with Project Outcome to report Public Instructional Program survey results. Project Outcome has analytics and data visualization tools that can help you really understand outcome measurements. Survey templates that align with IMLS questions are available and NSLAPR can easily download your data.   

Why Survey

The survey questions, which align with PLA’s Project Outcome, are meant to do two things:

  1. Help measure project outputs/outcomes for the final evaluation, while at the same time providing a tool for to make informed data driven decisions regarding future activities
  2. Help IMLS identify new innovations, investment patterns, and track trends regarding LSTA effectiveness, value and impact

When to Survey

An evaluation survey for all LSTA funded instructional programs and certain content acquisition projects is required by IMLS. The survey questions vary, depending on the activity and beneficiary: 

Instructional Program for the Public
  1. I learned something by participating in this library activity
  2. I am confident about using what I have learned
  3. I am likely to apply what I have learned
  4. I am more likely to participate in a similar library activity
  5. I am more likely to use other library services and resources
Instructional Program for Library Staff
  1. I learned something by participating in this library activity
  2. I am confident about using what I have learned
  3. I am likely to apply what I have learned
  4. Applying what I learned will help improve library services to the public
Content Acquisition for Library Staff
  1. I am satisfied that the resource is meeting library needs
  2. Applying the resource will help improve library services to the public
Planning/Evaluation for Library Staff
  1. I believe the planning/evaluation addresses library needs
  2. I am satisfied with the extent to which the plan/evaluation addresses library needs
  3. The information from the plan/evaluation will be applied to address library needs
The above questions are from IMLS. Please, do NOT alter them, but feel free to add additional questions or a comments section to suit your project outcome needs. 

Publicity

Special Events-Invite the State Librarian

If awarded an LSTA grant, the Nevada State Library staff would like to help you celebrate your successes! If you host an open house, launch party, or special event, consider inviting the State Librarian and/or the Deputy State Librarian. Contact Sulin Jones for arrangements.

Special Events-IMLS

Send timely press releases to the LSTA coordinator for forwarding to IMLS. They can often help promote at the national level.

Guidelines for IMLS Acknowledgement

As a grant recipient, you are required to acknowledge the IMLS and the Nevada State Library, Archives and Public Records in your announcements, flyers, press releases, banners, videos, events, as well as on all grant funded materials and equipment. Example: 

Funds for this project have been provided by the Institute of Museum and Library Services through the Library Services and Technology Act, administered by the Nevada State Library, Archives and Public Records.

IMLS & NSLAPR Logos

Use of the IMLS logo is required on all publications. NSLAPR's logo may be included as well. Logos are available below:

Social Media

You're encouraged to tag IMLS (as well as NSLAPR) in any social media post that promotes your LSTA grant project:

Also, remember to capture social media content to include with final reports.

Photographs/Videos

A picture is worth 1000 words, so we highly recommend that photo documentation and video URLs be submitted with your final report.  If members of the public are in your snapshots, also get a photo release. 

IMLS Guidance - Allowable Costs, ADA, eBooks, LEP, Title IX, etc.

IMLS has prepared a series of guidance memos on how to administer and report on the use of LSTA funds.