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2019 LSTA

2019 Grant Manual

Reimbursement Forms

Reimbursement Forms

LSTA grants are Reimbursement ONLY. Use these forms to submit your reimbursement requests. Don't forget to attach invoices/receipts and proof of payment.

Reports/Other Forms

Quarterly Reports

Budget Revision Request

Project Extension Requests

Contact LSTA Coordinator for details

Final Report Forms

2019 LSTA Deadlines

2019 LSTA Mini Grant Important Dates
Funding Period: July 1, 2019 - June 30, 2020

Date Activity
May-June 2019 Submit all pre-award documents: Risk Assessment, LSTA Certifications. Submit signed Grant-in-Aid (GIA)
May-June 2019 Equipment over $5,000: must be approved by IMLS; submit equipment specifications to NSLAPR and reference the relevant goal in Nevada's LSTA 5 Year Plan. REQUIRED.
July 1, 2019 Cycle 1 subgrant period begins.  Expenditures made before 07/01/19 will NOT be reimbursed
October 1, 2019 Cycle 2 subgrant period begins.  Expenditures made before 10/01/19 will NOT be reimbursed
October 31, 2019 1st Quarter Report due by 5 pm (if applicable)
January 31, 2020 2nd Quarter Report due by 5 pm (if applicable)
April 30, 2020 3rd Quarter Report due by 5 pm (if applicable)
May 22, 2020 Last day to submit programmatic or fiscal revision requests (5 pm)
June 30, 2020 Federal year 2019 subgrant period ends
July 20, 2020 Final day to submit Reimbursement Requests. Reimbursement Requests received after this date will be considered stale claims and may not be reimbursed unless a project extension has been approved by NSLAPR
2 months AFTER project end date Final Reports due 2 months after project end date/on or before August 30. 

Email signed and scanned document copies to nslaprlsta@admin.nv.gov. You need not submit original hard copies to NSLAPR, however please retain these documents for your grant files.

2019 LSTA Micro CE Grant Important Dates
Funding Period: July 1, 2019 - June 30, 2020

Date Activity
1 month BEFORE project start date Application due. Project start date is determined by applicant and indicated on application. Projects may start no earlier than July 1, 2018
BEFORE project start date

Submit all pre-award documents: Risk Assessment, LSTA Certifications, Grant-in-Aid. (one set of documents per library per federal fiscal year)
2 months AFTER project end date Final Report due: 2 months after project end date as indicated on application. Projects must end by June 30, 2018
July  22, 2019

Final day to submit Reimbursement Requests. Reimbursement Requests received after this date will be considered stale claims and may not be reimbursed unless a project extension has been approved by NSLAPR

Email signed and scanned document copies to nslaprlsta@admin.nv.gov. You need not submit original hard copies to NSLAPR, however please retain these documents for your grant files.

Required Surveys

Surveys

Survey Reporting

Do NOT submit actual surveys to NSLAPR. Attach Final Survey Worksheets with your final evaluation.

Why Survey

The survey questions, which align with PLA’s Project Outcome, are meant to do two things:

  1. Help measure project outputs/outcomes for the final evaluation, while at the same time providing a tool for to make informed data driven decisions regarding future activities
  2. Help IMLS identify new innovations, investment patterns, and track trends regarding LSTA effectiveness, value and impact

When to Survey

An evaluation survey for all LSTA funded instructional programs and certain content acquisition projects is required by IMLS. The survey questions vary, depending on the activity and beneficiary: 

Instructional Program for the Public
  1. I learned something by participating in this library activity
  2. I feel more confident about what I just learned
  3. I intend to apply what I just learned
  4. I am more aware of resources and services provided by the library
  5. I am more likely to use other library resources and services
Instructional Program for Library Staff
  1. I learned something by participating in this library activity
  2. I feel more confident about what I just learned
  3. I intend to apply what I just learned
  4. Applying what I learned will help improve library services to the public
Content Acquisition for Library Staff
  1. I am satisfied that the resource is meeting library needs
  2. Applying the resource will help improve library services to the public
Planning/Evaluation for Library Staff
  1. I believe the planning/evaluation addresses library needs
  2. I am satisfied with the extent to which the plan/evaluation addresses library needs
  3. The information from the plan/evaluation will be applied to address library needs
The above questions are from IMLS. Please, do NOT alter them, but feel free to add additional questions or a comments section to suit your project outcome needs. 

Project Management Webinars

2019 LSTA Paperwork webinar
Thursday, July 11, 2019 @ 2 pm
https://zoom.us/meeting/261634550

Archived recording: https://youtu.be/cNn-01Fi7IA

Publicity

Special Events-Invite the State Librarian

If awarded an LSTA grant, the Nevada State Library staff would like to help you celebrate your successes! If you host an open house, launch party, or special event, consider inviting the State Librarian and/or the Deputy State Librarian. Contact Sulin Jones for arrangements.

Special Events-IMLS

Send timely press releases to the LSTA coordinator for forwarding to IMLS. They can often help promote at the national level.

Guidelines for IMLS Acknowledgement

As a grant recipient, you are required to acknowledge the IMLS and the Nevada State Library, Archives and Public Records in your announcements, flyers, press releases, banners, videos, events, as well as on all grant funded materials and equipment. Example: 

Funds for this project have been provided by the Institute of Museum and Library Services through the Library Services and Technology Act, administered by the Nevada State Library, Archives and Public Records.

IMLS & NSLAPR Logos

Use of the IMLS logo is required on all publications. NSLAPR's logo may be included as well. Logos are available below:

Social Media

You're encouraged to tag IMLS (as well as NSLAPR) in any social media post that promotes your LSTA grant project:

Also, remember to capture social media content to include with final reports.

Photographs/Videos

A picture is worth 1000 words, so we highly recommend that photo documentation and video URLs be submitted with your final report.  If members of the public are in your snapshots, also get a photo release. 

IMLS Guidance - Allowable Costs, ADA, eBooks, LEP, Title IX, etc.

IMLS has prepared a series of guidance memos on how to administer and report on the use of LSTA funds.