Skip to main content

About the State Archives: Home

History of the State Archives

People in each era examine the past for guidance, reinterpret its lessons in light of their own needs and perceptions, and act, thereby creating a record for those who follow.  THe State Archives is a key component in this examination, establishing a memory bank, accumulating information of enduring value.  As the memory bank of Nevada government, the State Archives preserves and makes available information that enables all citizens to better understand how public policy evolves from the past, governs the present, and affects the future.

Click on the link for the Complete History of the Nevada State Archives

Time Line

Image of brown hat and black sunglasses

 

1861 ~ The Secretary of State for the Utah-Nevada Territory was designated to safely preserve public records  This continued after Nevada became a state, making the Secretary of State the de facto State Archivist

 

Image of brown hat and black sunglasses

 

1937The State Board of Control transferred the reasonability for the maintenance of historical records to the Nevada Historical Society in cooperation with the Secretary of States Office

 

Image of brown hat and black sunglasses

 

October 4, 1965 The Nevada State Archives Officially Open for Business as part of the Secretary of States Office John Koontz becomes the first State Archivist

 

Image of brown hat and black sunglasses

 

1967 ~ Legislation to eliminate the Division of the Archives failed.  Instead it became the repository of noncurrent state government records

 

Image of brown hat and black sunglasses

 

1973 ~ The Division of Archives' name changed to the Division of State, County and Municipal Archives

 

 

Image of brown hat and black sunglasses

 

1979 ~ The Archives became part of the State Library and Division of Archives

 

 

Image of brown hat and black sunglasses

 

1983 ~ Records Management was added to the functions of the Archives.  This meant another name change to Division of Archives and Records

 

Image of brown hat and black sunglasses

 

1992 ~ The Archives became a part of the newly created Department of Museums, Library and Arts 

 

 

Image of brown hat and black sunglasses

 

2015 ~ The Archives, along with the Library became a division within the Department of Administration

     The name was changed to the Nevada State Library, Archives and Public Records division

 

Icons made by Kiranshastry from www.flaticon.com is licensed by CC 3.0 BY

Location Information

The Archives is located on the second (upper) floor of the State Library & Archives building at the Capitol Complex in Carson City.  There is street parking as well as a parking garage located on the south end of the complex.  We have a reading room for the review of archival records.  Original archival records will not be removed from the reading room.  

For additional location information, like address and building hours, go to NSLAPR's Contact Us page.

Fees

It is the policy of the Nevada State Archives that photocopies of archival material requested by patrons will be handled by archives staff only.  Maps, oversize, or bound archival records that require special handling will be sent to Imaging and Preservation Services (IPS).  Fees will be determined according to the work involved.

Public:  Copies of archival documents and photographs are $0.10 per page. However, there is no charge for orders with under 30 copies. Orders over 30 copies will accrue the $0.10 per page charge starting at page 1.  If you prefer, we can also scan and upload the copies to a flash drive. This is an additional $5.00.  Alternatively, patrons are welcome to bring digital cameras or portable scanners to makes their own copies of documents. There is no charge for this.

State Agencies:   State agency personnel may request photocopies and microfilm/microfiche reader-printer machines to duplicate materials for their agencies.  There is no charge for 300 pages or less.  More than 300 pages will be charged at $0.10 per page unless the agency supplies its own paper.

 

Mail, e-mail, or fax requests will be invoiced and payment must be received prior to starting any copy work.

The archives only accepts cash or check. We are unable to make change. No credit or debit cards.

 

The following statutes related to photocopying are reproduced here for ease of reference

NRS 378.270  Furnishing copies of archival material; fee.

      1.  Subject to the provisions of NRS 378.310 and subsection 4 of NRS 239.090, the State Library, Archives and Public Records Administrator shall furnish, on request, to a person who has paid the proper fees for it, a copy of material not deemed confidential in the archives, and may certify it if required.

      2.  The State Library, Archives and Public Records Administrator may charge a reasonable fee for searching archives of the State and for producing copies of and for certifying copies of material in the archives.

      (Added to NRS by 1979, 181; A 1983, 13031997, 3145)

NRS 239.053  Additional fee for transcript of administrative proceedings; money remitted to court reporter; posting of sign or notice.

      1.  If a person requests a copy of a transcript of an administrative proceeding that has been transcribed by a certified court reporter, a governmental entity shall charge, in addition to the actual cost of the medium in which the copy of the transcript is provided, a fee for each page provided which is equal in amount to the fee per page charged by the court reporter for the copy of the transcript, as set forth in the contract between the governmental entity and the court reporter. For each page provided, the governmental entity shall remit to the court reporter who transcribed the proceeding an amount equal to the fee per page set forth in the contract between the governmental entity and the court reporter.

      2.  The governmental entity shall post, in a conspicuous place at each office in which the governmental entity provides copies of public records, a legible sign or notice which states that, in addition to the actual cost of the medium in which the copy of the transcript is provided, the fee charged for a copy of each page of the transcript is the fee per page set forth in the contract between the governmental entity and the court reporter.

      (Added to NRS by 1997, 2385)

NRS 239.052  Fees: Limitations; waiver; posting of sign or notice.

      1.  Except as otherwise provided in this subsection, a governmental entity may charge a fee for providing a copy of a public record. Such a fee must not exceed the actual cost to the governmental entity to provide the copy of the public record unless a specific statute or regulation sets a fee that the governmental entity must charge for the copy. A governmental entity shall not charge a fee for providing a copy of a public record if a specific statute or regulation requires the governmental entity to provide the copy without charge.

      2.  A governmental entity may waive all or a portion of a charge or fee for a copy of a public record if the governmental entity:

      (a) Adopts a written policy to waive all or a portion of a charge or fee for a copy of a public record; and

      (b) Posts, in a conspicuous place at each office in which the governmental entity provides copies of public records, a legible sign or notice that states the terms of the policy.

      3.  A governmental entity shall prepare and maintain a list of the fees that it charges at each office in which the governmental entity provides copies of public records. A governmental entity shall post, in a conspicuous place at each office in which the governmental entity provides copies of public records, a legible sign or notice which states:

      (a) The fee that the governmental entity charges to provide a copy of a public record; or

      (b) The location at which a list of each fee that the governmental entity charges to provide a copy of a public record may be obtained.

      4.  The fee for providing a copy of a public book or record in the custody of a law library operated by a governmental entity must not exceed 50 cents per page.

      (Added to NRS by 1997, 2384; A 2013, 323)

NRS 239.055  Additional fee when extraordinary use of personnel or resources is required; limitation.

      1.  Except as otherwise provided in NRS 239.054 regarding information provided from a geographic information system, if a request for a copy of a public record would require a governmental entity to make extraordinary use of its personnel or technological resources, the governmental entity may, in addition to any other fee authorized pursuant to this chapter, charge a fee not to exceed 50 cents per page for such extraordinary use. Such a request must be made in writing, and upon receiving such a request, the governmental entity shall inform the requester, in writing, of the amount of the fee before preparing the requested information. The fee charged by the governmental entity must be reasonable and must be based on the cost that the governmental entity actually incurs for the extraordinary use of its personnel or technological resources. The governmental entity shall not charge such a fee if the governmental entity is not required to make extraordinary use of its personnel or technological resources to fulfill additional requests for the same information.

      2.  As used in this section, “technological resources” means any information, information system or information service acquired, developed, operated, maintained or otherwise used by a governmental entity.

      (Added to NRS by 1997, 2384; A 2013, 323)

Image of an alien head

Icons made by Freepik from www.flaticon.com is licensed by CC 3.0 BY