The Nevada State Archives is encouraging every state agency to participate in the COVID-19 Preservation Program. This program is a way to preserve records related to your agency’s response to COVID-19 by passing them on to the State Archives when they have reached the end of their lifecycle, so archivists can start reviewing and developing a State of Nevada COVID-19 collection.
In addition to official records, the Archives encourages agencies to send any information on community-building efforts within your agency. Did staff mount a mask-making drive or support local social services? Did you share photos of any younger and four-legged “co-workers”? We want to preserve not only the official work being done, but also the virtual community built while your agency navigated the pandemic.
If you are unsure about what should be considered for preservation, please contact the Archives for more information.
RDA Number | Record Series Title |
2015003 |
Administrative: Calendars Constitutional Officers |
2010034 | Administrative: Correspondence Files – Official |
2012047 | Administrative: Executive Reports |
2004171 | Administrative: Public Information Officer (PIO) Records |
2005105 | Administrative: Surveys |
2001065 | Budget: Performance Indicator Files |
2000044 | Legal: Opinions and Letters of Advice |
2005140 | Open Meeting Law: Minutes of Public Bodies |
RDA Number | Record Series Title |
1998089 |
Minutes Files |
1988258 |
Emergency Response Commission - Hazardous Waste Repository Records |
2000027 |
State Board of Pardons Commissioners - Pardons Files |
2006122 | State Board of Pardons Commissioners - Parole Board - Parole Orders |
RDA Number | Record Series Title |
1998086 |
Agency Files |
1998091 | Correspondence Files |
1998092 | Executive Orders |
1998097 | Messages Files |
1998098 | News Releases |
1998099 | Photo Files |
1998100 | Presentations and Speeches Files |
1998102 | Subject Files |
1998103 | Washington Office Files |
RDA Number | Record Series Title |
2006088
|
Budget Amendments |
2006090 | Economic Forum Files |
2006091 | Fiscal Year-End Reconciliation and Reversion Recommendations |
2006093 | Interim Finance Committee (IFC) Action and Information Items |
2006094 | Interim Finance Committee Packets |
RDA Number | Record Series Title |
1999068
|
Committees and Committee Minute Files |
1999067 | Correspondence |
1990070 | Presentations and Speeches |
1990071 | Subject Files |
RDA Number | Record Series Title |
2016031
|
Open Meeting Law Opinions |
2017001 | Request for Opinion – Legal Opinions |
RDA Number | Record Series Title |
2004097
|
Annual Budget Summary |
2002043 | Permanent School Fund Quarterly Reports |
RDA Number | Record Series Title |
2006139 |
Trademarks, Trade Names and Service Marks |
2005033 | Certificates of Elections |
2005056 | Certification of Candidates for General Election |
2005030 | Certified Lists of Candidates |
2005057 | Election Contests |
2005052 | Elections for US President and Vice President |
2005058 | Observers of Elections Procedures Plans |
2005059 | Security of Ballots Plans |
2005051 | Voter Registration County Statistics |
2005052 | Voting Systems – Certified |
2007047 | Legislative Records |
2019002 | Official Filings |
2007063 | Official Filings: Reports |
RDA Number | Record Series Title |
1994037 |
Investment Ledgers |
RDA Number | Record Series Title |
2009074
|
Annual Reports |
1986189 | Apportionment Work Papers |
1986188 | Enrollment and Attendance Report |
RDA Number | Record Series Title |
2005147
|
Claim for Refund |
2005148 | Complaint Dockets |
2005152 | Petitions for Redetermination |
RDA Number | Record Series Title |
2004027 |
Capital Improvement Projects – Agency Request |
RDA Number | Record Series Title |
1988089 |
Highway Patrol Division - Fatal Accident Statistics File
|
1985059 |
Investigation Division - Report of Interception of Wire and Oral Communications
|
2006165 |
Records, Communications & Compliance Division - Annual Statistical Report of Crime in Nevada
|
2006166 |
Annual Statistical Report on Domestic Violence in Nevada |
RDA Number | Record Series Title |
2008009 |
Safety Program Files |
RDA Number | Record Series Title |
1991521 |
Program Year Rapid Response Files |
RDA Number | Record Series Title |
Aging & Disability Services: Disability Programs |
|
2006267 |
Death Reviews |
2006269 | Patient Safety Records |
Director’s Office, Consumer Health Assistance Program | |
2001069 |
Quarterly Reports |
Healthcare Finance and Policy (DHCFP) |
|
2006033 |
Medicaid Reports: Statistical |
2012011 | Program Manuals and Plans |
Health Statistics, Planning, Epidemiology and Response | |
1990380 |
Communicable Diseases Quarterly Reports |
Public Health & Clinical Services | |
1990421 |
Statistics/ASTHO Report |
Child & Family Community Wellness | |
1990382 |
Immunization Program Quarterly Reports |
Mental Health, Commission on Behavioral Health | |
2006273 | Death Reports |
Welfare and Supportive Services (WSS), Administrative Services | |
2006186 |
Budget and Statistics Computer Reports |
WSS, Eligibility and Payments | |
2006196 |
Computer Reports for Eligibility and Payments: Statistical |
2006161 | Food Stamps Computer Reports: Statistical |
2006192 | MAABD Program Reports: Statistical |
2006194 | TANF Program Reports: Statistical |
WSS Energy Assistance Program (EAP) |
|
2006202 |
Computer Reports for Energy Assistance Program: Statistics |
2003205 | EAP Files |
WSS Program and Field Operations | |
2006189 |
Computer Reports for Benefits & Support Services: Statistical |
Department of Motor Vehicles – Motor Carrier | |
1998064 |
Motor Vehicle Fuel Tax Collection and Distribution |
RDA Number | Record Series Title |
1998064 |
Motor Vehicle Fuel Tax Collection and Distribution |
RDA Number | Record Series Title |
Administrative Division |
|
1993070 |
Combined Sales and Use Tax |
1993126 | Statistical Studies |
Local Government Finance | |
2007116 |
Local Government Finance Emergency Files |
RDA Number | Record Series Title |
Nevada Indian Commission |
|
2010042 |
Projects/Requests for Assistance Files |
Tourism | |
1992725 |
Photo File (Nevada Magazine) |
RDA Number | Record Series Title |
2004193 |
Disease Index |
Getting Started
In order to start the transfer process, digital files must to in the following file formats in order to help facilitate digital preservation and ensure the authenticity of the record.
The Archives is also asking for links to any website or social media created by your agency related to COVID-19
For more information on the electronic records preservation and preferred file formats, go to the Archives Electronic Records page.
Filing Plan
Most agencies utilize a network drive or a database to store their electronic records. The Archives recommends the following to help ensure COVID related records are identified for transfer:
Submit to the Archives
Now that you have your records in the preferred format and you have compiled all the records identified for transfer, it is time to submit to the Archives.
Once you have submitted your email request to the Archives, you will receive a follow up email within 1-3 business days with a OneDrive link to start the transfer process. The email will also include further instructions as necessary to make the upload and transfer process and efficient as possible.
More Information
For more information regarding archival preservation efforts related to COVID-19 check out the Council of State Archivists (CoSA) or the National Archives and Records Administration (NARA). The Archives will be linking to specific announcements, articles, etc. regarding preservation as they become available.
NSLAPR strives to ensure all website users have complete access to our online content. NSLAPR's Website Team is continuously working on making our website compliance more robust.
NSLAPR welcomes comments on how to improve our website's accessibility for users with disabilities. If site visitors interfacing with our website, they should contact the Website Team. The e-mail to the Website Team should include the nature of the accessibility problem; the preferred format in which to receive the materials; the web address of the requested materials; and the contact information for the site visitor.
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