Records References: Landing Page

Abolition or Disbanding of a State Agency
Records

Executive Branch NAC 239.722

Local Government NAC 239.165

U.S. Copyright Law

Record: NRS 52.260 (6)(c)

Public record: NRS 52.085, NRS 52.265, NRS 239.010

Official state record: NRS 239.080, NAC 239.705 

Ancient document: NRS 52.095

Foreign public document: NRS 52.115

Certified copies of public records: NRS 52.125, NRS 52.165, NRS 52.247, NRS 52.260

Official State Records NRS 239.080

Local Government Records NRS 239.124, NAC 239.155

Local Government NAC 239.051 Defined

State Agency NAC 239.705(2) Destruction

State Agency, NAC 239.711

Defined, NRS 205.4617, NRS 603A.040

Social Security Numbers, Confidential NRS 239B.030

Databases, Confidential NRS 239B.040

Executive Branch NRS 239.080, NAC 239.145, NAC 239.696-.699, NRS 378.255, NRS 378.280(1), SAM 0402

Board of Regents: NAC 239.745, SAM 0414 

NDOT: NRS 239.085, NRS 378.280(2)

Local Government: NRS 239.121-.125, NAC 239.145

State Agencies: NRS 239.080, NRS 239.085, NRS 239.125, NAC 239.711-.722

Local Governments: NRS 239.125, NAC 239.145, NAC 239.155

Disposal of record restricted; procedures for proposal and adoption of schedules for retention of records: NAC 239.155

Dissemination of schedules for retention of records; minimum period for retention of original record: NAC 239.161

State Records Center NRS 378.255

Standards NAC 239.740

Off-site storage permission NAC 239.740, NAC 239.705

State Historical Records Advisory Board (SHRAB): 

Destruction Hold - Suspending the process of routine destruction of records when it is determined that the records may be relevant to foreseeable or pending litigation, government investigation, or audit.

File Break - The event date where existing file folders are closed and new file folders are opened. This action is necessary to implement retention periods and usually occurs at the end of the fiscal year or the end of the calendar year.

File Management - Oversight of the administration of activities relating to the creation, use, maintenance, and disposal of files in order to ensure that the operations are efficient and economical.

File Plan - A written procedure and set of guidelines for organizing files based upon a specific system, such as alphabetic, numeric, subject, functional, etc.

General Records Retention Schedule - A retention schedule governing the disposition of records series that are common to several or all agencies.

Inactive Records - Records that are referred to so infrequently in the conduct of current business that they may be removed from the office and either retired to the State Records Center or destroyed, per the appropriate records retention schedule approved by the State Records Committee.

Life Cycle - The progression of records from creation and receipt through distribution, use and maintenance, to a final disposition.

Non-Record - This includes publications, worksheets, drafts, routine replies, telephone messages, blank forms, and extra copies of documents created for convenience or public distribution. Non-records may be destroyed when no longer administratively needed. NAC 239.051 "Nonrecord" defined.

Office of Record - The office responsible for maintaining the most complete set of a particular records series.

Official State Records - An Official State Record includes without limitation any: papers, unpublished books, maps, photographs, electronic information, and other materials made or received by a state agency as evidence of the organization, operation, policy or activity of that organization. NRS 239.080 Also known as public record or as record. Does not include Non-Records.

Permanent Records - Records of enduring, historical, or research value that are retained permanently in the State Archives or in an office after a period of active use. Also called Archival Records

Public Records - Documents a transaction or activity which includes all mediums regardless of physical form or characteristic and is considered a public record if it is produced, collected, received or retained in pursuance of law or in connection with the transaction of public business. NRS Chapter 239 

Records Center - A facility within the Nevada State Library and Archives established to store the inactive records of Executive Branch agencies.

Records Disposition Authority (RDA) - The control number assigned to a records series.

Records Management - The systematic control of records throughout their life cycle. Management and retention of records; provision of microfilming and digital imaging services; inspection of confidential or privileged governmental records; recovery of records. NRS 378.255

Records Official - Designation of records official for certain state agencies; forms and procedures applicable to requests for public records. The head of each agency of the Executive Department shall designate one or more employees of the agency to act as records official for the agency.

Records Series - File units or documents that are kept together because they relate to a particular subject or function, result from the same activity, document a specific type of transaction, take a particular physical form, or have some other relationship arising out of their creation, receipt, maintenance, or use.