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State Government Records: State Finance

Old Nevada Legislature building
Bill-Making
Previous Nevada Legislature building, Carson St., Carson City, Nevada

Financial Records

Board of Accountancy Agency History Word document icon and link

Correspondence

1912-1923

1 cu. ft.

Letters in this series relate to the business organization of the initial board, letters requesting certification and the board’s response, and information about accountants in the state and where they worked. Arranged overall chronologically.

Minutes

1970-1994; 2001

Accounts of meeting transactions include reports of activities, reports, exhibits (for revocation of certification), and audit reports. Also included are minutes of national or regional accountancy boards. Arranged chronologically.

Examinations

1913-1921

This series includes applications from candidates wishing to become a certified public accountant and sample exams and test questions.

Miscellaneous

1968; 1981-1985

Two items are included under miscellaneous. The first consists of reports of the Board’s legislative lobbyist, 1981-1985; the second is a Manual for State Boards of Accounting (1968).

NOTE: an in-house database is available for these records. 

Board of Examiners Agency History Word document icon and link

Minutes

1865-1998

15 cu. ft. + 27 vols.

Minutes in the bound volumes include accounts of meetings but no supporting materials. Meeting materials filed in boxes include minutes, exhibits, tort claims, contracts, inter-local agreements and leases. Arranged chronologically.

Miscellaneous

1864-1998

20 cu. ft.

  • Correspondence                      1864-1992            2 cu. ft.
  • Contracts.                                1987-1998            4 cu. ft.
  • Inter-local Agreements.           1994-1998            0.25 cu. ft.
  • Bids, Proposals                       1864-1920            0.25 cu. ft.
  • Leases                                    1995-1998             0.25 cu, ft.
  • Claims                                     1865-1927             13 cu. ft.

Included are claims approved and claims rejected by the Examiners. These claims are bills for services by individuals and firms performed by the State of Nevada.

The Statutes of 1963 created the State Department of Administration, incorporating the functions of the Director of Budget, the State Department of Buildings and Grounds, the State Department of Purchasing, and the State Department of Personnel. 

Budge Division Agency History Word document icon and link

Budget

1959-1983

31 cu. ft.

This series consists of the budget proposals, requests and correspondence. The arrangement is chronological by year, within which the agencies are arranged alphabetically and according to file numbers.

Administrative Records

1971-1978/1962-1975

11.5 cu. ft.

These are records of the Budget Division Office as related to the various government agencies. Chronological arrangement, and according to agencies.

Correspondence

1960-1986/1988-1989

39 cu. ft.

This series consists of the various correspondence created in the course of conducting business. The arrangement is generally chronological, and within each year according to provenance.

Director's Office Files

1968-1987/1990-1991

23 cu. ft.

Included in this series are Director's Office grants, files on the various government agencies and institutions, including grants, special studies, files on the 1985 session, legislative files, general government files, education, human resources, regulatory, economic development, environmental and miscellaneous files. Arrangement is according to departments, divisions and commissions, and in chronological order.

Legislative Sessions

1989-1991

11.5 cu. ft.

This series consists of records related to the legislative sessions of 1989 session, including Bill Draft Requests (BDRs). The arrangement is generally chronological; the BDRs are alphabetical, by names of institution, and chronological per fiscal notes number.

Work Programs and Revision Files

1988-1989

10 cu. ft.

The series consists of the files on the various agency work programs as well as the revision files submitted to the Budget Division. Arrangement is alphabetical, according to agency.

Candidates for state political offices have to file campaign disclosure statements for contributions and expenditures in the Secretary of State's Election Division. The records are kept there for two general elections and transferred to the State Archives. They are filed by title of the elected office and because of the demand for this information, Archives staff created a name index to these records. The records begin in 1896 and are scattered until 1950. The most complete files begin in 1976 and continue through 1998. There is an eight year delay in receiving reports from the office of the Secretary of State. The forms for 1998 to the present are available on the Secretary of State's webpage Election Center:

http://nvsos.gov/SOSCandidateServices/AnonymousAccess/CEFDSearch/BrowseReports.aspx

The Controller is an elected position within the Executive branch of state government. Controllers serve four-year terms and are elected in the same general elections as the Governor, Lieutenant Governor, Attorney General, Secretary of State, and Treasurer.

The Nevada State Controller is an elected official in the U.S. state of Nevada responsible for serving as the state's chief financial officer, administration of the state's accounting system, and conducting financial transactions on behalf of the state.

The current Controller is Ron Knecht (2015-   ).

Tax Commission Agency History Word document icon and link

Records of the Nevada Tax Commission

1905-1997; bulk 1913-1989

38.5 cu. ft.

The records of the Nevada Tax Commission include those of its predecessor, the License and Bullion Tax Agent and consist of minutes of meetings, correspondence, reports filed and received, local government budgets, and case files. Much of the material concerns applications of Nevada businesses and landowners for a revaluation of their property and lowering of taxes.

Minutes

1913-1989

12.5 cu. ft.

There are 8 volumes of minutes of Commission meetings between 1913-1968, 1 document box of minutes, 1980-1983, and 2 archives boxes of agenda, minutes and notices of decisions of the State Board of Equalization.

Reports

1952-1967

8.5 cu. ft.

This series contains local government audit reports and net proceeds of mines reports, including the Bullion Tax Agent reports. (The functions of the bullion tax agent may be considered a predecessor to the Tax Commission.)

Budgets

1960-1965

4 cu. ft.

City, county, and school budgets presented to the Tax Commission.

Case Files1971-1994

5.5 cu. ft.

Records of petitioners, assessor's valuations, and the Commission Board minutes that record discussions on requests for the lowering of taxable values. Some of these records are filed variously under the assessor's name, the agency or person making the representations, or the county to which the case belongs.

State License and Bullion Tax Agent

1905-1915

1 cu. ft.

Correspondence, reports and records of this agent who was the predecessor to the Nevada Tax Commission. Reports include mine proceeds, liquor license income, and valuations. Correspondence is to and from the Agent and includes letters from people in the mining industry, businessmen in other fields, and government employees. Arranged chronologically.

Duties of the Treasurer involve receiving and keeping all moneys of the state, receipting all moneys to the State Controller, and disbursing public moneys upon warrants drawn upon the Treasury by the State Controller. The Treasurer is charged with the responsibility of keeping a just, true, and comprehensive account of all moneys received and disbursed and with fixing, charging, and collecting reasonable fees for special services rendered to other state agencies. He/she is responsible for the safekeeping of all bonds and securities of the state pertaining to his/her office.

The current treasurer is Daniel Schwartz (2015-   ).

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