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Office of the Military, Adjutant General

Black and white image of six men in military dress

Dress Up

National Guard Officers pose in their military dress uniforms (circa 19th century). 
Image from State Archives (NNG-0001).

This collection (NvSA-000037) contains the records of the Office of the Military, Adjutant General 1862-1995. The 14 c.f., 25 volumes, and various odd-sized boxes contain correspondence, journals, muster rolls and books, officer rosters, service cards, enlistment records, and event publications.

To learn more about the agency, download the history here:

Contents Dates Extent

Adjutant General's Files:

No apparent arrangement; some folders and the letterpress books are arranged chronologically. Finding aids: box lists; some folders have a typewritten "List of Papers."

The series is comprised primarily of incoming and outgoing correspondence, including correspondence of territorial governor James W. Nye. The records embrace subjects such as: electing, appointing, and commissioning of officers; resignations of commissions; the state's militia laws; rumored and actual Indian conflicts; certification of Civil War service; courts martial. In addition to records in folders there are two letterpress volumes of outgoing correspondence, 1875-1893 and 1881-1885, and five volumes of incoming correspondence, 1881-1898. Other correspondence includes: letters, 1897-1898, of Colonel F. C. Lord, commander of the First Regiment of the Nevada National Guard; directives and requests from the War Department; letters from business firms, 1897-1902; communications from adjutants general of other states; telegrams, 1898-1900; letters from business firms, 1897-1902.

Other records are: muster rolls and rosters of militia companies and Civil War and Spanish-American volunteer troops; military assessment rolls (i.e., lists, prepared by county clerks, of persons in a county subject to military duty; officers' oaths; special and general orders; circulars; manuals and other printed matter; requisitions and receipts for ordnance and ordnance stores; rifle practice reports; drill and attendance reports.

1868-1926, Bulk 1862-1912

6 cu. ft.

Rosters of Officers:

Arranged by rank and there under alphabetically. The volume contains the following rosters:

"Roster of Officers, first Cavalry, Nevada Volunteers Mustered into the Service of the United States" (1863-1865), which gives information on: name, grade, company, date of commission, rank, when mustered, date of resignation, remarks (promotions, date of mustering out).

"Roster [of officers] Nevada Militia" (1871-1883) lists name, rank, grade or designation of office (e.g., Chief Engineer), when commissioned, and remarks (dates when elected, qualified, assumed office, reappointed, resigned, removed from state). This roster covers only the staffs of the governor (commander-in-chief), adjutant general, and the commanders of the 1st Division and the 1st and 2d Brigades.

"Roster [of officers] Nevada Militia" (1903-1926 ) lists name, rank, grade, date of commission, date of oath, residence, remarks. This too list only staff officers. Rosters of officers of the companies of the 1st and 2d brigades (1877-1884) list rank, name, elected, commissioned, remarks.

Rosters of the staffs of governor, major general, 1st and 2d Brigades, and the companies composing the brigades (1886-1887) lists rank, office, date of commission, post office, remarks.

"Roster of the Officers of the 1st Regiment[,] Infantry and Artillery, Nevada State Militia..." (1881-1883) lists rank, name, dates elected and commissioned, remarks. Rosters for the period of the federally recognized Nevada National Guard (1927-1931) include those for the staffs of the governor and adjutant general and of the officers of the 40th Military Police Company and a battalion of the 115th Combat Engineers Regiment.

Rosters of officers and enlisted men of the Nevada National Guard Reserve" (1929-1931).


1 vol.

Rosters, Muster Rolls, and Muster Books:

Entries arranged by military unit, thereunder by rank, and thereunder alphabetically by name of soldier. Some of these records have indexes.

This series consists of lists of officers and enlisted men of the territorial and state militias, from the Civil War up to the period of federal recognition of the Nevada National Guard. Generally, these are lists for units of the "organized" militia, as opposed to the "enrolled" militia, and for the volunteer companies raised during the Civil and Spanish-American wars. Some of the rosters are of officers only. There are also rosters of Nevada men and women who served in the armed forces during World War I, along with the manuscript volume of biographical sketches of Nevada servicemen who died during the war.

The following information is found in these records: name; rank; number; dates of enlistment or commissioning; dates mustered in and mustered out; arm of service (e.g., infantry, cavalry); place of nativity; residence; physical description. Many of the rosters and muster rolls have space for "remarks", in which information about discharges, courts martial, deaths, desertions, promotions is noted.

1863-1931, bulk dates: 1863-1918

11 vols., 3 oversize boxes

Muster Book, Nevada Volunteers, Civil War and Spanish-American War:

Entries arranged by alphabetically by company and there under alphabetically by name of soldier.

Title at top of pages: "Report of Names, with Number and Description, of [name of company and battalion] Nevada Volunteers, mustered into the United States Service." For the Civil War period the volume gives data on soldiers of Companies A, B, C, D, E, and F, 1st Battalion of Nevada Cavalry, and Companies A, B, and C, 1st Battalion of Nevada Infantry. For the Spanish-American War period there is data on soldiers of Troop M, 2d U. S. Volunteer Cavalry Regiment; Troop A, 1st Battalion of Nevada Cavalry (no other cavalry companies were mustered in) ; Companies A, B, C, and D, 1st Nevada Infantry.

The following information is included: number; name; date of enlistment; arm of service (cavalry or infantry) and letter designation of company; place of nativity; localities with number (left blank for Civil War entries, and used to record rank in Spanish-American War entries); "mustered in for each, and to be credited thereto" (town or township, by whom mustered, when and where); term of service; description of soldier (age and height, complexion, eyes, hair, occupation); remarks (deserted, mustered out, discharged, died).

Printed information about Nevada Civil War military participants can be found in the Biennial Report of the Adjutant-General of the State of Nevada for the Years 1883 and 1884 in Appendix to Journals of the Senate and Assembly of the Twelfth Session of the Legislature of the Sate of Nevada, 1885.

Inclusive dates: 1863-1898;

Bulk dates: 1863-1866, 1898

1 vol.

Civil War Muster Rolls Index:

Arranged alphabetically by surname of soldier.

The Nevada Adjutant General received a grant in 1937-1938 from the Federal Works Progress Administration to survey and index the military records in that office dating from 1862-1928. The index to the Civil War Muster Rolls was created as part of that project. The information was compiled from the original Civil War Muster Rolls and typed on pre-printed cards. The information on each card includes muster roll number (by company); file number; name; nativity (state or country), date and place joined; age; date and place mustered in; place and date mustered out; rank; battalion; arm of service (infantry, cavalry); company; and remarks, e.g. mustered out, deserted, appointed bugler, relieved from duty, died, promoted, transferred. Some pieces of information may be missing from individual cards. Arranged alphabetically. Index also available online.

1863-1866 1 box

Daily Journals, Nevada National Guard, Office of the Adjutant General:

Entries covering, among others, the following topics: receipt of bills; armory rent; transmittal of bills to the Board of Military Auditors; meetings and actions of the Board of Military Auditors; armory rents; requisitioning and receipt of ordnance and quartermaster stores from federal arsenals and depots; appointing, electing, and commissioning of officers; submission of muster rolls; issuing of general and special orders; receipt and acceptance of resignations of officers; preparation and submission of the adjutant general's biennial reports; issuing of certificates of service for former militiamen; inspections; "anticipated trouble with Indians"; annual encampments; funerals of governors; parades; courts martial; raising and equipping of troops for the Spanish-American War.

1888-1900 (no vols. for 1896 and 1899) 11 vols.

Inaugural Ceremonies:

This series consists of material relating to governors' inaugurals and the Nevada National Guard's participation in the ceremonies. The materials include programs for the inaugurals, invitations to the inaugural balls, newspaper clippings, drafts of speeches, diagrams for seating and processions, and memorandums.

Arranged chronologically.

1971-1995 1 vol. and 1 letter-size Hollinger box

Service Cards, World War I, Marines:

Arranged alphabetically by surname of marine.

Information on cards for Marines includes: name; serial number; race; residence; where enlisted; date; place of birth; date of birth; organizations served in, with dates of assignments and transfers; grades, with dates of appointment; engagements; wounds or other injuries received in action; served overseas from/to dates; exit from service date, with indication of the character of the marine ("excellent," "very good," "bad"); remarks (e.g., awards, prior and later service).

1917-1919 1 box

Service Cards, World War I Nurses:

Arranged alphabetically by surname of nurse.

This card file index was compiled by the Adjutant General's Office from information supplied by the U.S. Army. Information on the cards includes name, race, residence, place and date of birth, date called into active duty as a nurse, training camp location, orgfanizations and staff assignments, principal duty stations, military engagements, injurires received in action, dates of overseas service, date of discharge, disabilities, and remarks. Many cards were stamped "Reserve nurse relieved from active duty; not discharged."

1917-1919 10 cards

Service Cards, World War I, Army:

Arranged alphabetically by surname of soldier.

This card index was compiled by the Adjutant General's Office from information supplied by the U.S. Army. Information on cards includes name, serial number, race, residence, branch in which enlisted (National Guard., Enlisted Reserve Corps), place and date of enlistment or induction, birthplace, age or date of birth; organizations served in, dates of assignments and transfers, grades and date(s) of appointment(s), military engagements, wounds or other injuries received in action, dates of overseas service, date of discharge or demobilization, percentage of disability (if any), and remarks. Attached to several of the cards are applications for the Victory Medal and clasps. Applicants were asked to check off the "major operations participated in," such as Chambray, St. Mihiel, Meuse-Argonne, or the defensive sector served in.

1917-1919 7 boxes

Service Cards, World War I, Navy:

Arranged alphabetically by name of sailor.

This card index was compiled by the Adjutant General's Office from information provided by the U.S. Navy. Information on each card includes name, service number, place and date of enlistment, age at entrance, rate (of pay at entrance), U.S. Navy or U.S. Naval Reserve Force, home address, places served (training station, base, ship), dates of service, rank(s), length of service at each rank, remarks, date and place of discharge, period of inactive duty, and rating at discharge. Included are cards for at least two women.

1917-1920 1 box

Report of Home Address at Time of Last Entry into Service (NME Form 53) and Notification of Home Address at Time of Latest Entry into Active Service ( DD Form 53, and DD Form 53N):

Arranged alphabetically by name of serviceman/woman

Information on NME Form 53 includes name; state; county; city or town; street or RFD numbers; grad, rank, or rating; serial or service number; race; branch of service; signature. "If you registered under the Selective Service Act of 1948, the following information will be supplied:" local board number; state; county; registrant's selective service number.

Information on DD Form 53 and DD Form 53N: name; state; county; city or town and postal zone; number and street or RFD number; grade, rank, or rating; service number; branch of service; date of entry into active service; date of birth; signature of responsible officer, and his grade or rank and title. "When the person named in item 1 above is registered under the Universal Military Training and Service Act, the following information will be furnished:" number and address or local board of jurisdiction; registrant's selective service number. Dates received by local boards and Nevada State Headquarters of the Selective Service System are stamped on the reverse.

1948-1961 4 boxes

Records of Death of Serviceman; Enlistment or Reenlistment Agreement - Armed Forces of the United States:

Arranged by alphabetically by county and thereunder alphabetically by name of serviceman.

Information on cards includes name, Selective Service System number, serial number, date of birth, branch of service, county, home address, date and place of death, cause of death (e.g., vehicle accident, killed in action, missing in action, military aircraft accident, homicide, heart attack), source and date of information (e.g., Report of Casualty), and remarks (usually the date the casualty report was sent to local board).

1950-1973 1 box

Enlistment or Reenlistment Agreement - Armed Forces of the United States (DD Form 4):

Arranged alphabetically by name.

Information on form: name; Social Security number; date of enlistment/reenlistment; grade; home of record; place of enlistment/reenlistment; date of birth; Selective Service numbers; previous service (active/inactive, years, months, days); status (enlisted, reenlisted, active, reserve, Army, Navy, Air Force, Marine Corps, Coast Guard, Delayed Enlistment Program); active duty commencement date; name, grade, and organization of enlisting officer; signature of enlisting officer. Dentists: arranged alphabetically by name; no dates.


Adjutant General Files, Correspondence:

Arranged mostly chronologically.

This series consists largely of incoming and outgoing correspondence of the Adjutant General's Office. Among the principle senders and recipients are the National Guard Bureau, National Guard Association, Adjutant Generals' Association, Sixth Army, and adjutant generals of other states. Significant subjects include unit audit reports and unit inspection reports, civil disturbances, annual field training, induction into federal service, responses to emergencies, assistance to civil agencies such as police and fire departments, construction of armories, and ceremonies.

Other records include general and special orders, circulars, mobilization plans, reports of the U. S. Property and Fiscal Officer, and Vietnam casualty lists. Of special interest are correspondence files of individuals with Adjutant General Jay White during World War II.

1868-1976; Bulk dates: 1918-1976 8 cu. ft.

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