The Nevada State Library, Archives and Public Records in no way dictates how an agency decides to collect publications, but here is a suggested workflow which may be helpful. 

1. Select a person in your agency (or department) who is the designated state publications point person. This person will be responsible for gathering the physical and electronic publications your agency produces, and making sure the State Library receives them.
2. Determine which publications your agency produces on a regular basis and make a list of these publications. The first items on the list may be the Annual Accountability Report and the agency's Annual Report. Then add any newsletters or serials that come out on a regular basis.  Other items may be produced only within a specific fiscal year, such as a special public report or study. We collect those, too. We collect anything formally printed (using agency funds) or posted to your website that are intended for public distribution. In essence, we collect the history of what your agency does in the area of the publications it produces for outside distribution.
3. Next, determine how often your state publications point person will send us your agency publications. State law requests printed, or electronic publications be provided to the State Library.  It may be easiest to send publications as soon as they are published and ready for distribution or posted on the agency website. An agency may prefer to send items on a quarterly basis. There is no one way; whatever works for your agency works for us. Also, for physical and electronic newsletters, please add us to any contact lists.
4. Complete the process by sending us your publications. Send electronic publications to our email address, and print publications to our physical address:

Nevada State Library, Archives and Public Records, Attn: State Publications Distribution Center, 100 N. Stewart Street Carson City, NV 89701

5. Create documentation that lists details of your workflow in case of any staff changes.