Imaging & Preservation Services

     New Customers

If you are unsure if your agency is a new or returning customer, please contact us.

As a new IPS customer, there are a few steps that must be completed before diving into a project:

Completion of the Annual Service Agreement -  The Annual Service Agreement outlines general service expectations between IPS and the customer for the fiscal year.  Each of our customers are required to have a Service Agreement on file with IPS before starting a project.  Service Agreements are reviewed and updated by IPS and the customer every fiscal year. 

Completion of the Request for Work Form – The Request for Work Form is how you initiate a project with IPS. Submit the completed form to the IPS Supervisor.   The Form takes you through the technical information that IPS will need to complete the project. 

Statement of Work – The Statement of Work is similar to the Annual Service Agreement; however, the Statement of Work outlines the project details regarding the specific project.   The Statement of Work also includes an Authorized Users list.  These are individuals identified by the customer as people IPS can communicate with regarding the specific project.

     Returning Customers

Completion of the Request for Work Form – The Request for Work Form is how you initiate a project with IPS. Submit the completed form to the IPS Supervisor.   The Form takes you through the technical information that IPS will need to complete the project. 

Statement of Work – The Statement of Work is similar to the Annual Service Agreement; however, the Statement of Work outlines the project details regarding the specific project.   The Statement of Work also includes an Authorized Users list.  These are individuals identified by the customer as people IPS can communicate with regarding the specific project.

     Services

IPS staff provide consultation services to help determine which service is right for your agency or project.

For those interested in document or image scanning, IPS can:

• Scan paper documents in large quantities
• Scan bound volumes utilizing an overhead scanning system with independently moving book cradles that won’t damage the binding
• Scan oversized or fragile documents up to 44 inches in width
• Scan microfilm
• Scan photographic negatives and slides of varying sizes
• Provide customers use of our content management program for easier access to records (Executive Branch State Agencies Only)

For those interested in microfilm, IPS can provide:

• 16mm and 35mm silver halide security microfilm capture
• 16mm and 35mm diazo duplicate/use microfilm capture

Other services that we provide:

• Large Format Printing up to 44 inches in width
• Customizable CD/DVD Labels

IPS operates in compliance with Nevada Revised Statute (NRS 239) and industry best practices established by professional organizations such as the American National Standards Institute (ANSI), Association of Records Management & Administration, International (ARMA) and the International Organization for Standardization (ISO).

                                               Costs

There is no direct cost to executive branch state agencies that are under the State Wide Cost Allocation Program (SWCAP). For all other agencies, you will find a Price List and Price Comparison below:  (See NRS 239.070)

     IPS Price List                                

     IPS vs. Commercial Services Price Comparison