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IPS Landing: Landing Page

Imaging & Preservation Services


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NSLAPR’s Imaging and Preservation Services (IPS) provides high-quality document and image scanning, and microfilm capture of essential organizational records of current and enduring value. IPS offers at cost, not for profit, competitive rates, when compared to other commercial services and passes that savings onto your agency. IPS’s services are available to all State, local and municipal government agencies, including legislative and judicial branches at all governmental levels. Our services are not available to the general public or private businesses.


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Upcoming Events

 

Image of a talkling bubble with a question mark and a talking bubble with an exclamation point New Customers

Information and resources for new IPS customers. 

Image of a stopwatch with a curving arrow in the middleReturning Customers

Information and resources for returning IPS customers. 

Image of a crossing wrench and screwdriverServices & Cost

Information on the services available through IPS and the associated cost.

Image of a though bubble with a i in the middleImaging Policy

Information on the parameters to utilize IPS.

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     New Customers

 

If you are unsure if your agency is a new or returning customer, please contact us.

 

As a new IPS customer, there are a few steps that must be completed before diving into a project:

Completion of the Annual Service Agreement The Annual Service Agreement outlines general service expectations between IPS and the customer for the fiscal year.  Each of our customers are required to have a Service Agreement on file with IPS before starting a project.  Service Agreements are reviewed and updated by IPS and the customer every fiscal year. 

 

Completion of the Request for Work Form – The Request for Work Form is how you initiate a project with IPS. Submit the completed form to the IPS Supervisor.   The Form takes you through the technical information that IPS will need to complete the project. 

 

Statement of Work – The Statement of Work is similar to the Annual Service Agreement; however, the Statement of Work outlines the project details regarding the specific project.   The Statement of Work also includes an Authorized Users list.  These are individuals identified by the customer as people IPS can communicate with regarding the specific project.

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     Returning Customers

 

 

 

 

Completion of the Request for Work Form – The Request for Work Form is how you initiate a project with IPS. Submit the completed form to the IPS Supervisor.   The Form takes you through the technical information that IPS will need to complete the project. 

 

Statement of Work – The Statement of Work is similar to the Annual Service Agreement; however, the Statement of Work outlines the project details regarding the specific project.   The Statement of Work also includes an Authorized Users list.  These are individuals identified by the customer as people IPS can communicate with regarding the specific project.

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     Services

 

IPS staff provide consultation services to help determine which service is right for your agency or project.

 

For those interested in document or image scanning, IPS can:

  • Scan paper documents in large quantities
  • Scan bound volumes utilizing an overhead scanning system with independently moving book cradles that won’t damage the binding
  • Scan oversized or fragile documents up to 44 inches in width
  • Scan microfilm
  • Scan photographic negatives and slides of varying sizes
  • Provide customers use of our content management program for easier access to records (Executive Branch State Agencies Only)

For those interested in microfilm, IPS can provide:

  • 16mm and 35mm silver halide security microfilm capture
  • 16mm and 35mm diazo duplicate/use microfilm capture

Other services that we provide:

  • Large Format Printing up to 44 inches in width
  • Customizable CD/DVD Labels

IPS operates in compliance with Nevada Revised Statute (NRS 239) and industry best practices established by professional organizations such as the American National Standards Institute (ANSI), Association of Records Management & Administration, International (ARMA) and the International Organization for Standardization (ISO).

 

                                               Costs

There is no direct cost to executive branch state agencies that are under the State Wide Cost Allocation Program (SWCAP). For all other agencies, you will find a Price List and Price Comparison below:  (See NRS 239.070)

Link to Price List     IPS Price List                                

 

Link to Price Comparison     IPS vs. Commercial Services Price Comparison 


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NSLAPR strives to ensure all website users have complete access to our online content.  NSLAPR's Website Team is continuously working on making our website compliance more robust.  

NSLAPR welcomes comments on how to improve our website's accessibility for users with disabilities. If site visitors interfacing with our website, they should contact the Website Team. The e-mail to the Website Team should include the nature of the accessibility problem; the preferred format in which to receive the materials; the web address of the requested materials; and the contact information for the site visitor. 

Nevada State Library, Archives and Public Records

100 N. Stewart Street
Carson City, NV 89701

Telephone: (775) 684-3313

Library Services

Telephone: (775) 684-3360
Information and Reference: (775) 684-3360
Government Publications: (775) 684-3372
Fax: (775) 684-3330
Ask a Librarian

Library Development

Telephone: (775) 684-3367
Fax: (775) 684-3311

Talking Books

Telephone: (775) 684-3367
Fax: (775) 684-3355
Email:nvtalkingbooks@admin.nv.gov

Archives

Telephone: (775) 684-3310
Fax: 775) 684-3371
Ask An Archivist

Records Management

Telephone: (775) 684-3411
Fax: (775) 684-3426
Ask State Records

Imaging and Preservation Services

Telephone: (775) 684-3414
Fax: (775) 684-3408

Mail Services

Telephone (Carson City): (775) 684-1860
Telephone (Las Vegas): 702) 486-2485