Nevada State
• library • archives • public records
IPS Landing: Landing Page
NSLAPR’s Imaging and Preservation Services (IPS) provides high-quality document and image scanning, and microfilm capture of essential organizational records of current and enduring value. IPS offers at cost, not for profit, competitive rates, when compared to other commercial services and passes that savings onto your agency. IPS’s services are available to all State, local and municipal government agencies, including legislative and judicial branches at all governmental levels. Our services are not available to the general public or private businesses.
Mission Statement: Imaging and Preservation Services (IPS) is committed to providing cost-effective and efficient imaging solutions to state, local, and municipal governments. IPS strives to satisfy the growing imaging needs of all governmental organizations within the State of Nevada.
IPS operates in compliance with Nevada Revised Statute (NRS 239) and industry best practices established by professional organizations such as the American National Standards Institute (ANSI), Association of Records Management & Administration, International (ARMA) and the International Organization for Standardization (ISO).
Vision Statement: Striving to make the records access and preservation process better, through record digitization, microfilm preservation and high-quality large format printing, for all governmental organization in the State of Nevada.
If you are unsure if your agency is a new or returning customer, please contact us.
New Customers
As a new IPS customer, there are a few steps that must be completed before diving into a project:
Completion of the Annual Service Agreement - The Annual Service Agreement outlines general service expectations between IPS and the customer for the fiscal year. Each of our customers are required to have a Service Agreement on file with IPS before starting a project. Service Agreements are reviewed and updated by IPS and the customer every fiscal year.
Completion of the Request for Work Form – The Request for Work Form is how you initiate a project with IPS. Submit the completed form to the IPS Supervisor. The Form takes you through the technical information that IPS will need to complete the project.
Statement of Work – The Statement of Work is similar to the Annual Service Agreement; however, the Statement of Work outlines the project details regarding the specific project. The Statement of Work also includes an Authorized Users list. These are individuals identified by the customer as people IPS can communicate with regarding the specific project.
Returning Customers
Completion of the Request for Work Form – The Request for Work Form is how you initiate a project with IPS. Submit the completed form to the IPS Supervisor. The Form takes you through the technical information that IPS will need to complete the project.
Statement of Work – The Statement of Work is similar to the Annual Service Agreement; however, the Statement of Work outlines the project details regarding the specific project. The Statement of Work also includes an Authorized Users list. These are individuals identified by the customer as people IPS can communicate with regarding the specific project.
Services
IPS staff provide consultation services to help determine which service is right for your agency or project.
For those interested in document or image scanning, IPS can:
- Scan paper documents in large quantities
- Scan bound volumes utilizing an overhead scanning system with independently moving book cradles that won’t damage the binding
- Scan oversized or fragile documents up to 44 inches in width
- Scan microfilm
- Scan photographic negatives and slides of varying sizes
- Provide customers use of our content management program for easier access to records (Executive Branch State Agencies Only)
For those interested in microfilm, IPS can provide:
- 16mm and 35mm silver halide security microfilm capture
- 16mm and 35mm diazo duplicate/use microfilm capture
Other services that we provide:
- Large Format Printing up to 44 inches in width
- Customizable CD/DVD Labels
Cost
There is no direct cost to executive branch state agencies that are under the State Wide Cost Allocation Program (SWCAP). For all other agencies, you will find a Price List and Price Comparison below: (See NRS 239.070)
