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Imaging & Preservation: Home

Welcome to Imaging & Preservation Services
100 N. Stewart St.       Carson City, NV       (775) 684-3360
Hours:       Monday - Friday         8:00 am - 5:00 pm
Closed daily for lunch   12:00 - 1:00 pm
Closed on weekends and state holidays

NSLAPR’s Imaging and Preservation Services (IPS) provides high-quality document and image scanning, and microfilm capture of essential organizational records of current and enduring value. IPS offers at cost, not for profit, competitive rates, when compared to other commercial services and passes that savings onto your agency.  

Mission Statement

Imaging and Preservation Services (IPS) is committed to providing cost-effective and efficient imaging solutions to state, local, and municipal governments.  IPS strives to satisfy the growing imaging needs of all governmental organizations within the State of Nevada. 

IPS operates in compliance with Nevada Revised Statute (NRS 239) and industry best practices established by professional organizations such as the American National Standards Institute (ANSI), Association of Records Management & Administration, International (ARMA) and the International Organization for Standardization (ISO).

Vision Statement

Striving to make the records access and preservation process better, through record digitization, microfilm preservation and high-quality large format printing, for all governmental organization in the State of Nevada.     

Link to New Customer Webpage Link to Existing Customer Webpage Link to PDF
New Customers Existing Customers

Microfilm & Digitizing Policies


If you are unsure if your agency is a new or existing customer, please contact us.

Frequently Asked Questions

IPS’ services are available to all State, local and municipal government agencies, including legislative and judicial branches at all governmental levels. Our services are not available to the general public or private businesses.

IPS staff provide consultation services to help determine which serivce is right for your agency or project.

For those interested in document or image scanning, IPS can:

  • Scan paper documents in large quantities
  • Scan bound volumes utilizing an overhead scanning system with independently moving book cradles that won’t damage the binding
  • Scan oversized or fragile documents up to 44 inches in width
  • Scan microfilm
  • Scan photographic negatives and slides of varying sizes
  • Provide customers use of our content management program for easier access to records (Executive Branch State Agencies Only)

For those interested in microfilm, IPS can provide:

  • 16mm and 35mm silver halide security microfilm capture
  • 16mm and 35mm diazo duplicate/use microfilm capture

Other services that we provide:

  • Large Format Printing up to 44 inches in width
  • Customizable CD/DVD Labels

There is no direct cost to executive branch state agencies that are under the State Wide Cost Allocation Program (SWCAP). For all other agencies, you will find a Price List and Price Comparison below:  (See NRS 239.070)

IPS Price List

IPS vs. Commercial Services Price Comparison

Each project is different; therefore, each project will take a different amount of time. Here are some general timelines: 

  • 1 banker’s box of records in good condition will take approximately 5 working days to scan, index and quality check. That means, 8 banker’s boxes will take approximately 2 months to complete.
  • 1 roll of microfilm takes approximately 1 working day to scan, index and quality check. That means, 20 rolls of film will take approximately 1 month to complete.
  • 1 roll of micofilm takes approximately 2 working days to prepare, capture, process and quality check. That means, 10 rolls of film will take approximately 1 month to complete.

Although records are moving faster into the digital world, microfilm is a valuable long-term preservation tool. When properly stored, microfilm can last between 50 to 500 years.  Microfilm provides cost savings as well.  Converting paper records to microfilm saves you up to 98% of the total required storage space, saving you money on rent or other storage costs. 

 

Records that are expected to be retained for 10 years or more should be microfilmed.

Records, that if destroyed would cripple your organization’s ability to function, should be microfilmed and stored offsite as part of a Disaster Recovery Program.(See NAC 239.699)

If you are a State agency, please refer to the  General Retention Schedule  or the Retention Schedule specific to your agency. 

If you are a Local agency, please refer to the  Local Government Records Retention Schedule provide by the State. 

All digitization and microfilming of State records shall comply with the standards of American National Standards Institute (ANSI) and the Association for Information and Image Management (AIIM).  (See NRS 239.051.2)

If you have any questions, please contact us