Subgrantees are responsible for notifying the NSLAPR LSTA Coordinator, in writing, if there are any changes to key project personnel. This includes the Library Director, project manager, authorized certifying official, etc.
Prepare for your final report - collect data as you go!
In the Community Grants Portal, both Reimbursement Requests and Advance Payment Reconciliations are submitted using the same “Reimbursement” function.
Although the button is labeled Reimbursement, it also serves as the submission tool for reconciling advance payments. Submitting a reconciliation report through this function does not create a new payment request. The system records the reconciliation correctly within your grant record.
Submit all reimbursement or reconciliation requests online through the Community Grants Portal.
Retain original copies for your grant records in accordance with the IMLS LSTA Record Retention Schedule.
Backup documentation for every item listed on the reimbursement / reconciliation form must be uploaded - invoices, proof of payment and Time and Effort forms for salary/wages.
Log in to the Community Grants Portal.
Click Reimbursements in the top menu.
Select your grant project and click Create Transaction.
Complete all required fields, including the reimbursement or reconciliation amount.
Upload the required documents:
The completed Excel reimbursement or reconciliation form (link below)
All backup documentation, including invoices, proof of payment, and Time and Effort forms (link below) for LSTA-funded salaries, if applicable
Important:
Create one transaction per reimbursement request (not per document).
Label them sequentially: 1st Reimbursement Request, 2nd Reimbursement Request, and so on.
Upload all related backup documents within the same transaction. Do not create separate transactions for each file.
The Portal automatically tracks your remaining award balance.
Reimbursement Request Form
Submit this form through the Community Grants Portal. Include invoices, receipts, and proof of payment for reimbursement of grant project expenses.
Reimbursement Request Form (Excel)
Reconciliation for Advance Payment Form
Use this form if you received pre-approved advance payment and need to reconcile your expenditures.
Reconciliation for Advance Payment Form (Excel)
CE Grants to Individuals Reimbursement Request Form
For individuals who received a Continuing Education (CE) grant.
CE / Travel to Training Grants to Individuals Reimbursement Request Form (Excel)
CE Grants to Libraries Reimbursement Request Form
For libraries that received a Continuing Education (CE) grant.
CE / Travel to Training Grants to Libraries Reimbursement Request Form (Excel)
Time and Effort Form
Required for all LSTA salary reimbursements, reconciliations, and matching funds. This form may be modified to align with your financial software.
Time and Effort Form (Excel)
The Mid Year (if required- see GIA) and Final Reports will be submitted through the Community Grants Portal.
You can view the Mid-Year and Final Report templates below. These are for planning purposes only — please do not submit these Word documents.
Use them as a reference to prepare your responses before entering them into the Community Grants Portal.
Mid Year Report Template and instructions
Final Report Template and instructions
You may download the Final Report Template and Instructions below for reference only.
Do not submit this Word document. It is provided solely to help you prepare your responses before completing the online form.
Please see Required: Project Surveys
2025 LSTA Project Management webinar
Wednesday, Oct 22 at 3:00 pm
Mandatory for all 2025 subgrant recipients
If awarded an LSTA grant, the Nevada State Library staff would like to help you celebrate your successes! If you host an open house, launch party, or special event, consider inviting the State Librarian. Contact the LSTA Coordinator for arrangements.
Send timely press releases to the LSTA coordinator for forwarding to IMLS. They can often help promote at the national level.
As a grant recipient, you are required to acknowledge the IMLS and the Nevada State Library, Archives and Public Records in your announcements, flyers, press releases, banners, videos, events, as well as on all grant funded materials and equipment. Example:
Funds for this project have been provided by the Institute of Museum and Library Services through the Library Services and Technology Act, administered by the Nevada State Library, Archives and Public Records.
Use of the IMLS logo is required on all publications. NSLAPR's logo may be included as well. Logos are available below:
You're encouraged to tag IMLS (as well as NSLAPR) in any social media post that promotes your LSTA grant project:
Also, remember to capture social media content to include with final reports.
A picture is worth 1000 words, so we highly recommend that photo documentation and video URLs be submitted with your final report. If members of the public are in your snapshots, also get a photo release.
IMLS has prepared a series of guidance memos on how to administer and report on the use of LSTA funds.
It is the policy of the Nevada State Library, Archives and Public Records (NSLAPR), not to discriminate against any person who has limited English proficiency (LEP). In accordance with Title VI of the Civil Rights Act of 1964 and Executive Order 13166, NSLAPR, as a recipient of federal Library Services and Technology Act (LSTA) funds, will take reasonable steps to ensure that persons with Limited English Proficiency (LEP) have meaningful access and an equal opportunity to participate in our services, activities, programs and other benefits free of charge. This commitment applies to all of NSLAPR’s federally funded programs and activities and extends to all programs and activities conducted by NSLAPR’s federally funded subgrants.
The Nevada State Library, Archives and Public Records "Persons with Limited English Proficiency (LEP)" Policy is available below:
ALL LSTA funded vendors MUST be checked against SAM.gov's Debarment and Exclusion list.
